Privacy statement of Kapp GmbH & Co. KG

Welcome to our site and thank you for your interest in our company. We take the security of your personal information very seriously. We process your data in accordance with the applicable regulations on the protection of personal data, particularly the EU General Data Protection Regulation (EU-GDPR) and the country-specific implementation laws applicable to us. The purpose of this privacy statement is to provide you with comprehensive information on the processing of your personal data by KAPP GmbH & Co. KG and your vested rights.
KAPP GmbH & Co. KG handles the website for all its associated companies listed below (collectively referred to as “KAPP NILES Group”):

  • KAPP NILES GmbH & Co. KG
  • KAPP Technologie GmbH
  • KAPP Ausbildungs-GmbH
  • KAPP NILES Metrology GmbH
  • KAPP Technologies L.P.
  • KAPPTEC INDÚSTRIA E COMÉRCIO DE MÁQUINAS E FERRAMENTAS LTDA.
  • KAPP ASIA TECHNOLOGIES (JIASHAN) CO., LTD.
  • KAPP NILES Russland LLC

“Personal data” refers to information that can be used to identify a natural person. In particular, this includes a person’s name, date of birth, address, phone number, email address or their IP address. KAPP GmbH & Co.KG uses your personal data in accordance with the applicable provisions of the law, particularly the data privacy regulations of the Federal German Telemedia Law (TMG), as well as the Interstate Broadcasting Agreement (RStV) and the German Data Protection Act (BDSG). All personal data are processed on servers in Germany and not stored longer than necessary. “Anonymous data” refers to information which cannot be used to identify any specific user. You can visit our website without providing your personal data.

Office in charge
Address:
KAPP GmbH & Co. KG
Callenberger Str. 52
96450 Coburg
Germany

Contact information:
Tel.: 0049 9561 866 0
Fax: 0049 9561 866 1003
Email: z-kom(at)kapp-niles.com
Web: www.kapp-niles.com

Data Privacy contact info:
Email: datenschutz(at)kapp-niles.com 

Your rights as an affected person
First of all, we wish to inform you of your rights as an affected person. These rights are standardised in Art. 15 - 22 EU-DS-GVO. This includes:

  • The right to information (Art. 15 EU-DS-GVO)
  • The right to deletion (Art. 17 EU-DS-GVO)
  • The right to correction (Art. 16 EU-DS-GVO)
  • The right to data portability (Art. 20 EU-DSGVO)
  • The right to limit data processing (Art. 18 EU-DS-GVO)
  • The right to opt out of data processing (Art. 21 EU-DS-GVO).

To claim these rights, please contact: z-kom@kapp-niles.com. The same applies to questions regarding data processing in our company. You also have the right of appeal through a data protection agency.

Rights of objection
Regarding rights of objection, please note the following:
If we process your personal data for direct advertising, you have the right to opt out of this data processing at any time without providing any reasons. This also applies to profiling in conjunction with direct advertising. If you opt out of processing for direct advertising, we will no longer use your personal data for this purpose. There is no charge for opting out, and you can do so informally, preferably by sending an email to z-kom(at)kapp-niles.com If we process your data to safeguard legitimate interests, you can object to this processing at any time for reasons stemming from your particular situation; this likewise applies to profiling on the basis of these terms. We will then no longer process your personal data unless we are able to demonstrate compulsory and legitimate reasons which take precedence over your interests, rights and freedoms or demonstrate that the data is being processed to enforce, exercise or defend legal claims.

Purposes and legal bases for data processing
Your personal data are processed in accordance with the provisions of the EU-DS-GVO and all other applicable data privacy provisions. Legal bases arise particularly from Art. 6 EU-DS-GVO. You can visit our website without providing your personal data. If you send us your personal data in conjunction with our job market, a newsletter subscription or a contact enquiry, we will handle it as follows. We use your data exclusively to advise you, offer products and services, transmit associated information and for advertising purposes, which can also involve analyses for marketing purposes and direct advertising. All data collected will be kept confidential in accordance with the applicable data protection regulations. Your consent constitutes a data protection permission requirement. We then inform you of the purposes of the data processing and your right of revocation. If the consent also pertains to the processing of special categories of personal data, we will explicitly indicate this in the consent text, Art. 88 par. 1 EU-DS-GVO. Special categories of personal data as defined by Art. 9 par. 1 EU-DS-GVO will only be processed if legally required and if there is no reason to assume that your legitimate interest in excluding the data from processing should take precedence, Art. 88 par. 1 EU-DS-GVO.

Transfer to third parties
We will only transfer your data to third parties within the scope of legal provisions or with appropriate consent. Otherwise, we will not transfer any personal data to third parties unless we are obligated to do so based on compulsory legal provisions (transfer to external organisations such as controlling or prosecuting authorities).

Recipients of the data / categories of recipients
Within our company, we ensure that your data is only received by those people who need it in order to meet contractual and legal obligations. So the applications submitted with the “online application” form can only be viewed by staff working in the Human Resources Dept. of KAPP GmbH & Co. KG. General contact enquiries are received by the Management Office of KAPP GmbH & Co. KG and are forwarded to the relevant departments within the KAPP NILES group Newsletter subscription orders via online contact form are received and processed by the Communication | Marketing Dept. All data are stored on the company’s own server in Germany and can only be accessed by the aforementioned persons and by the IT department of KAPP GmbH & Co. KG. On occasion, service providers may assist our specialist departments in performing their functions. The required data protection agreement has been signed by all service providers.

Data transfer to third countries / intention to transfer to third countries
No data will be transferred to third countries (i.e. countries outside of the European Union of European Economic Area).

Period of data storage
We store your data for as long as is needed for the respective purpose of processing. Please note that many retention periods exist requiring that data continues to be stored. This particularly relates to retention obligations under commercial or fiscal law (such as the German Commercial Code, German Revenue Code, etc.). Unless there are further-reaching retention obligations, the data will be routinely erased once the relevant purpose has been fulfilled. In addition, we may retain data if you have provided your authorisation for us to do so, or if legal disputes arise within the statutory limitation period and we use pieces of evidence that become subject to legal limitation periods, which may be up to thirty years; the regular limitation period is three years.

Secure transfer of your data
We implement appropriate technical and organisational safety measures for the best possible protection of the data we store against accidental or deliberate manipulation, loss, destruction, or access by unauthorised individuals. Security levels are reviewed on an ongoing basis in collaboration with security experts, and adapted to new security standards. Most data exchange from and to our web server is not encrypted. Encrypted transfer occurs exclusively in the “online application” section. We use HTTPS as the transfer protocol, always subject to the use of current encryption protocols.

Obligation to provide data
Various personal data is required for the establishment, implementation, and termination of the contractual relationship, and the fulfilment of the associated contractual and legal obligations. The same applies for the use of our website and the various functions it offers. We have summarised the details of this in the point above. In certain cases, data also needs to be collected or made available legal provisions. Please note that it is not possible to process your enquiry or execute an underlying contractual relationship without the provision of this data.

Categories, sources, and the origin of data
Which data we process is determined by the given context: It depends, for example, on whether you enter an enquiry into our contact form, or you are sending us an application or submitting a complaint. Please note that we may also make information for particular processing situations separately available to an appropriate body, e.g. when application documents are uploaded or a contact enquiry is sent. When you visit our website, we collect and process the following data:
Each time this site is used, so-called usage data are recorded in server logfiles. These usage data are transmitted automatically by your internet browser. The data comprises the following information:

  • IP address (internet protocol address) of the computer from which kapp-niles.com are accessed
  • Internet address of the site from which kapp-niles.com was accessed (i.e. origin or referrer URL)
  • Name of the service provider which was used to access kapp-niles.com
  • Name of the files or information accessed
  • Date and time as well as duration of recalling the data
  • Amount of data transferred
  • Operating system and information on the internet browser of the computer used to access kapp-niles.com
  • http status code (e.g., “OK” or “requested file not found”).

For reasons of technical security (particularly to prevent attempts to hack our web server), KAPP GmbH & Co. KG will store the aforementioned log data for up to ten days and then anonymised, as per Art. 6 par. 1 lit. F EU-DS-GVO. The exception is data which must be retained as evidence. In individual cases, log data can be handed over to investigative authorities. Apart from that, these log data are stored and evaluated only in an anonymised form. In conjunction with the anonymisation process, the IP address is abbreviated, such that it can no longer be traced back to the user.

Depending on the type of enquiry, we collect and process the following data:

1)   Contact form
Company:
Name:
First Name:
Street:
Post code/town or city:
Telephone:
(all optional fields)

Email:
Subject or purpose:
(all required fields)

Contact form / making contact via Email (Art. 6 par. 1 lit. a, b EU-DS-GVO)
Our website features a contact form that can be used to make contact electronically. If you write to us using the contact form, we process the personal data you provide in the contact form to make contact and respond to your questions and requests. The principle of data economy and data reduction is taken into account here, in that you only need to provide the data that we need in order to make contact with you. This comprises your email address and the message field itself. In addition, your IP address is processed for reasons of technical necessity and legal safeguarding. All other data fields are voluntary, and you have the option of filling them out (e.g. for a more individualised response to your questions). If you contact us by email, we will process the personal data you provide in the email purely for processing your enquiry. If you do not use the provided form to contact us, no further data will be collected.

2)   Newsletter orders
Email:
(required field)

Newsletter (Art. 6 par. 1 lit. a EU-DS-GVO)
You can subscribe to a free-of-charge newsletter on our website. The email address you provide when subscribing to the newsletter will be used for sending the newsletter. The principle of data economy and data reduction is taken into account here, as only the email address is identified as a mandatory field. When you subscribe to the newsletter, your IP address will also be processed for reasons of technical necessity and legal safeguarding. You may revoke this consent at any time with future effect using a link contained in the email or by sending an email to z-kom(at)kapp-niles.com with the subject “unsubscribe”. Once you have revoked your consent, your data will be deleted from our newsletter database. Your data will not be transferred to any company / individuals outside of the KAPP NILES group.

Advertising purposes for existing customers (Art. 6 par. 1 lit. f EU-DS-GVO)
KAPP GmbH & Co. KG is interested in maintaining its customer relationship with you, and sending you information and offers relating to our products/services. To do so, we need a statement of consent, even for existing customers. You can request the necessary form by emailing z-kom(at)kapp-niles.com or fill it out directly on our website at http://www.kapp-niles.com/en/current-events/news/newsletter/.

3)   Online application
First name:
Last name:
Street:
Post code:
City:
Phone:
(all optional fields)

Email:
Cover letter:
Resume:
Attachement:
(all required fields)

We also use data permissibly obtained from publicly accessible records (e.g. professional networks)

Application portal (Art. 6 par. 1 lit. a, b EU-DS-GVO)We value your privacy and will only use the personal data you provide through the application form for the purpose of effectively and correctly processing your application and in order to reach contacts in conjunction with the application process. Your data will not be shared with third parties without your consent. As part of the application form, you will be asked to provide personal data. In accordance with the principle of data economy and data reduction, we will only ask you for those details which we need to fully review your application documents, e.g. your curriculum vitae, your cover letter, your attachments and your email address, which we are legally obligated to obtain. These required fields are marked with an * (asterisk). For reasons of technical necessity and legal safeguarding, your IP address will also be processed. Without these data, we will unfortunately not be able to fully review your application documents, and our application system will therefore not allow you to upload the application documents. Of course, you have the option to provide voluntary information on the application form.We implement appropriate safety measures to best ensure the security and confidentiality of your data. Our application system will transmit your application documents to us in encrypted format. We will store your data for the aforementioned purpose until the application process is completed and the relevant terms have expired - no later than six months after receiving a decision. However, you have the option of allowing us to keep your application for longer and to compare it with other job vacancies that match your profile. To do so, you will need to give consent by clicking the check box before uploading your application documents. In this case, we will keep your data for 12 months. You can, of course, revoke your consent at any time, without giving any reasons, with future effect by sending an email to bewerbung(at)kapp-niles.com or by mailing a letter to KAPP GmbH & Co. KG, Human Resources, CONFIDENTIAL, Callenberger Str. 52, 96450 Coburg.

Registration / customer account (Art. 6 par. 1 lit. a, b EU-DS-GVO)
On our website (US language version only), we offer users the option of registering by providing their personal data. This platform (share file) allows the two parties to exchange information.

Automated decision-making in individual cases
We do not use any purely automated processing procedures for making decisions.

Cookies (Art. 6 par. 1 lit. f EU-DS-GVO / Art. 6 Abs. 1 lit a EU-DS-GVO with consent)
Our websites use cookies in various places. They are used to make our site more user-friendly, effective, and secure. Cookies are small text files which are stored on your computer and saved by your browser (locally and on your hard drive). These cookies enable us to analyse how users use our websites. This way, we can design the content of the website to meet the needs of its visitors. Cookies also enable us to measure how effective a particular advertisement is, and for example to place it depending on thematic user interests. Most of the cookies we use are what are known as “session cookies”. These are automatically deleted after your visit. Permanent cookies are automatically deleted from your computer when their term of validity (generally six months) is reached, or if you delete them yourself before the term of validity expires. Most web browsers accept cookies automatically. However, you can generally also change your browser settings if you would prefer not to send information. You can continue to use our website without restrictions in this case. Cookies are stored on the user’s computer and transferred from it to our site. As a user, you therefore also have full control over the use of cookies. You can disable or restrict the transfer of cookies by changing the settings in your web browser. Furthermore, cookies that have already been set can also be deleted at any time using a web browser or other software programs. This can be done in all conventional web browsers.

User profiles / web tracking procedures
This website uses the technologies of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (abbreviated Google) (www.google.com/analytics/) to compile and store data for marketing and optimisation purposes. These data can be used to create usage profiles under a pseudonym. This process involves the use of cookies. Cookies are small text files which are stored locally in the buffer memory of the internet browser of the site user. Cookies allow a web browser to be recognised on repeat visits. Except with the explicit consent of the affected party, data collected by Google technologies will not be used to personally identify the site user and will not be compiled together with the personal data of the pseudonym bearer.

google
You can prevent Google Analytics from collecting your data by clicking the following link. An opt-out cookie will be set on your computer which will prevent your data from being collected during future visits to this site: https://support.google.com/analytics/answer/181881. For more detailed information on terms of use and data protection, visit http://www.google.com/analytics/terms/ or https://policies.google.com/. Please note that, on our website, Google Analytics additionally uses the code “anonymizeIp” to ensure anonymised collection of IP addresses (i.e. IP masking).

Online offer for children
Persons under the age of 16 are not allowed to submit any personal data to us or give a declaration of consent without the authorisation of their legal guardians.

Links to other vendors
Our website also includes clearly identifiable links to the sites of other companies. We have no control over the contents of third party websites linked to on our site. We therefore cannot accept responsibility and liability for these contents. The respective provider or operator of the pages is always responsible for the content of this site. The linked sites were checked at the time of linking for possible violations of law and identifiable legal infringements. Illegal contents were not recognizable at the time of linking. A permanent control of the linked pages is unreasonable without concrete evidence of a violation of law. Upon notification of legal infringement, such links will be removed immediately.

Data security
KAPP GmbH & Co. KG takes precautions to protect your data against accidental or deliberate manipulation, loss, destruction, or access by unauthorised individuals.

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